Guidelines for submission of abstracts 

1] Guidelines for preparation of abstracts 

(i) The abstract must report original research. 

(ii) An author may submit one abstract as a single author and one abstract as a co-author OR no more than four abstracts as co-author.

(iii) The title should be brief and explain the study reported. Capital letters should be used only for the  first letter in the first word of the title and proper nouns.  

(iv) The author/s names and addresses – 

    • Capital letters should be used only for the initials and the first letters of the surnames of  authors. 
    • The address of the Institution in which the work was carried out should be included under the  author’s name.  
    • If the collaborators are from different Institutions, the addresses of the Institutions should be  included in brief. In this case, the addresses of the co-authors should be indicated by a  number in superscript after the authors’ names and before the respective addresses (as shown  below).  

Example (multiple authors): 

      1. P. Menikpurage1, D. T. U. Abeytunga1, R. L. C. Wijesundara2

1 Department of Chemistry, University of Colombo, Sri Lanka. 

2 Department of Plant Sciences, University of Colombo, Sri Lanka. 

(v) The text of the abstract should not exceed 300 words.  

(vi) Standard abbreviations of SI units should be used. 

(vii) The abstract should be coherent and free of language errors. 

(viii) Two copies of the abstract should be submitted electronically on separate pages of a single Word  document. The first copy should contain name(s) of author(s) and institutional affiliations. The  second copy should carry only the title and the text and should not contain name(s) of author(s)  and place(s) where the research has been carried out

(ix) A maximum of five keywords should be provided. 

(x) Acknowledgements should be restricted to the names of funding agencies providing sponsorship. xi) Use font “Times New Roman” size 11 with 1.5 spacing on A4 paper. 

2] Declaration by the authors  


(i) The annexed declaration form must be signed and returned by the Corresponding Author via email  (scanned copy) along with each abstract/extended abstract submitted.  

(ii) All correspondence will be addressed to the Corresponding Author. If the Corresponding Author is a  student, it is mandatory that the declaration form should be signed by the supervising author/s.  (iii)The abstracts should be presented by a staff member or an undergraduate/postgraduate student of the  University of Colombo. In the event that the presenter indicated in the application is unable to present  the paper, it is the responsibility of the Corresponding Author either to withdraw the paper in  advance or arrange for one of the Co-Authors to present the paper.

Declaration Form for Corresponding Author 

Title of abstract:  

Names of authors:  

Address(es) of Institution/s where the work was carried out:  

Name of author who will present the abstract:  

I declare that the above abstract reports the results of original research work and that its content has not been  published or submitted for publication or presented elsewhere. 

Name & Signature of the Corresponding Author: